Internal Management

SAM_3336The TFD work programme in 2015 will involve both a redirection of priorities and functions, in line with the reorganisation approved by Cabinet in September 2013: and a significant expansion of activities, made possible by the additional funding support now available. Both of these will require strengthening of the Department’s internal management and coordination arrangements. This will be done primarily through the formalisation of an internal Fisheries Management Committee (FMC), comprising the Director, Deputy Director, Legal Officer, Fisheries Economist, Information Officer, PFO Oceanic, PFO Coastal, PFO Operations & Development, and Technical Advisors. The FMC will meet at least monthly and will review the implementation of the Work Programme based on reports to be provided by each member prior to each meeting. Quarterly meetings of all TFD staff will also be held to discuss the implemented activities, as wellas professional and social issues within the department.

Two of the donor-funded programmes mentioned above (TFSP and PROP) require the formation of a Programme Advisory Committee (PAC) which should meet quarterly to review programme plans, activities, expenditure and reports. The NAPA2 and R2R projects have their own governing Boards but would benefit from the technical advice and coordination function of a PAC focussing on their fisheries components, which are significant (more than half the project budget in each case). The PAC for the TFSP has already been formed, and held its first meeting in September 2014: as well as senior TFD staff, the Committee also includes representatives of the Ministry of Finance and Economic Development, (MFED), TMTI and NZAP. In order to ensure full coordination, and also minimise the number of meetings to be held, consideration will be given in 2015 to the formation of a ‘Super-PAC’ which governs the TFSP, the PROP and the fisheries component of NAPA2. This will require further expansion to allow participation of the Maritime Police and (possibly) Ports & Marine (PROP) and the Department of Environment (NAPA2).

Over the longer term it is expected that the PAC will evolve into a broader Fisheries Advisory Committee, comprising representatives of all fishery sector stakeholder, as recommended by a number of previous advisory missions to Tuvalu, and also stipulated in Tuvalu’s Tuna Fishery Management and Development Plan.

2015 will see the introduction of improved travel reporting, under which TFD staff will be required to submit mission reports (Appendix 1) and, where appropriate, make presentations on the results of their travel at TFD seminars. The first of these seminars took place as a pilot exercise in 2014.

The Fisheries Department promotes an active social life, both for the enjoyment of staff and to help maintain a cohesive social environment. The Department’s Social Committee organises regular sporting activities, musical events and social functions, and participates in inter-departmental and other competitions. In future it is planned to introduce additional activities, such as canoe racing and fishing competitions. Some of these will be open to public participation, in order to better promote the Department’s among the broader community.

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